Registering for a New Vendor Account is very simple and consists of the following steps:
- Account Creation
- Create a Password
- Account Confirmation
- Account Information
- Commodity Codes
1. On the Procurement Portal of the organization you'd like to register with, click on New Vendor Registration:
If you do not have a specific portal you wish to register on, you can register via our Global Demo Portal.
NOTE: The Global Demo Portal can be used for registration and adjusting your Global Vendor Settings. However, you will NOT see any Public listings of bids within this portal.
2. Enter your account information: name, email.
3. This will trigger the email verification process, head to your email client inbox.
NOTE: If you don't receive this email in 5 minutes, please see our Why am I not receiving emails? page.
Create a Password
4. After the confirming your email, you will be directed to complete your registration by setting a password and logging in.
5. After creating your password, you can join or create an organization. There are three options you might encounter in this stage, depending on how a Vendor Organization admin has set up their profile:
a. Search for an organization (Domain Discoverability) - if the Vendor admin has enabled organization search, the organization name will appear when you search.
b. Enter your business email (Domain Matching) - if the Vendor admin has enabled domain matching (and your domain matches the organization's) you will be able to find the organization on the dropdown.
c. You also have the option to Create a new organization by clicking on the Create organization button.
If you choose to join an existing organization, a request is sent to the vendor organization admin. They must approve the request before you can be part/access this organization.
Note: You can always proceed with a submission if needed. You will go through the full registration process to allow you to submit. If the admin approves your request after this, your organization will be merged with the one you requested, your information will be brought over (as outlined in the process above - How merging vendor works).
You can now fill out further information to add to your Vendor Record:
NOTE: Be sure to fill out all the fields marked with a red asterisk otherwise you will not be able to complete your registration.
If the organization you're registering with has set up Vendor Types, you will also be able to select and self-identify which Vendor Types you belong to. You can select more than one Vendor Type if more apply.
If the organization has also set up Custom Fields in association with a particular Vendor Type you've selected, you will see an additional tab populate labeled Custom Fields, which is located next to the Profile tab:
Within the Custom Fields tab, you will see any sections that you will need to complete based on the Vendor Types you selected:
Once you fill out the necessary information, the orange Incomplete status will update to a green Complete status. You can then click Save and then Continue to Step 3: Documentation.
For this step, you will be presented with any Documentation the Buyer requires you to upload as part of the Vendor Types you have selected.
NOTE: If no documentation is required and you see a message that says, "There are no Requested Documents at this time", you can proceed to the next step by clicking it on the left sidebar.
Some documentation may have a template attached, which you can click on the download icon to retrieve and fill out:
Once you have the correct documentation you'd like to submit, click the Upload File... button in the same box as the slot you wish to upload to.
You will be prompted to choose the file you wish to upload as well as select an expiration date if required by the organization. As a vendor, you will receive notifications when a requested document is expiring or has expired.
NOTE: You will receive email notifications for documents that are expiring within 30 days as well as for documents that have already expired. This notification will be sent out every 15 days. If you accidentally select the wrong expiration date when you upload a file, you can change this by clicking on the file slot, deleting the document and then re-uploading the document again:
Once the file has been uploaded, the red status button will turn green and you will be able to move to the final registration step:
Commodity Codes are used for classification purposes. If they are listed as "Optional" in the sidebar, then you only need to add codes if you are interested in being matched to future bid opportunities.
The type of code set being used is determined by the purchasing organization you're registering with. The code set being used will be displayed above the search bar text box (to the left of Keyword). You can search for codes using keywords or browse the table freely. Click Add next to the code you'd like to add. Codes added to your profile will appear in blue boxes at the top of the page; you can hover your cursor over each to see what the code is for.
For more information, please see our Quick Guide to Commodity Codes and our How do I add or delete Commodity Codes on my Vendor Record? page.
Once you have completed all of the steps and a green checkmark appears to each step in the sidebar, you will see a green Success! message: